Preservation Project Pro-forma

This pro-forma is useful in implementing your Preservation Planning

– PROJECT NAME: e.g. wax cylinders
– Background: e.g. any previous preservation copying, previous methodologies
– Preservation Section methodology: e.g. create digital preservation and access files at what standards
– Preservation Section goals: e.g. 3-4 carriers each day
– Progress reporting: e.g. monthly /quarterly; who to
– Methodology : e.g. reports, analysis in developing the project plan
– Scale of Project: e.g. size of this task, how long it might continue for
– Review: e.g. when it is to be reviewed
– Consultation: e.g. Curatorial, Preservation Section, Technical Services staff
– Update: e.g. progress, date when completed
– Author : Date:

This one page project format is suitable for ongoing preservation projects, it outlines all the information that is required to document a straight forward preservation project such as agreed standards, goals for numbers of carriers, progress reporting, development methodology, who has been consulted and when the project is to be reviewed.