Keeping our people safe and healthy
We are committed to ensuring a safe and healthy work environment. We are also committed to providing return-to-work opportunities for staff who are ill or injured, consistent with legislative obligations under the Work Health and Safety Act 2011 and the Safety, Rehabilitation and Compensation Act 1988.
We continue to promote health and safety within the workplace by providing influenza vaccinations, workstation assessments and ergonomic equipment. Our Melbourne office was refurbished this year with sit-to-stand workstations for all staff, including training on the correct use of the equipment. We have also continued with reimbursements for visual aids, and quit smoking support.
We also maintain our Employee Assistance Program for any staff and their families needing counselling or support services. Our workplace is supported by appointed and qualified First Aid Officers, Harassment Contact Officers, and Emergency Wardens.
Our workplace safety is monitored by our Health and Safety Representatives and our Human Resources Work Health and Safety Manager. Our Work Health and Safety Committee meets every quarter.
There are systems in place for staff to quickly and easily report any hazards or incidents and accidents, and we act on these in a timely manner.
We supply our staff with personal protective equipment as required, such as safety boots, heavy duty gloves and clothing. We also provide ongoing education about safe work practices, including regular manual handling training and management refresher training.
In October 2015 we delivered resilience and mental health training for staff located in our Canberra and Sydney offices, and our human resources managers were accredited in the mental health first aid course. During 2016 we revised and implemented a suite of Work Health and Safety and Rehabilitation Policies and Guidelines, which were then made available on our intranet. We did not have any notifiable incidents in 2015–16.
Legislative compliance reports
National Flm and Sound Archive of Australia
Section 41 of the NFSA Act requires us to report the particulars of all disposals of significant collection items. We did not dispose of any items that we considered to be significant during the year.
Ministerial directions and government
Section 42 of the NFSA Act provides that the Minister may, by legislative instrument:
- give written directions to the Board in relation to the performance of the functions and exercise of its powers, or
- require the provision of a report or advice on a matter that relates to any of the NFSA’s functions or powers.
No ministerial directions were received during the year.
No Government Policy Orders applied during the 2015–16 financial year.
Freedom of information and information
We are subject to the Freedom of Information Act 1982 (the FOI Act), including Part 2 which requires us to publish information to the public as part of the Information Publication Scheme (IPS). We comply with the IPS by publishing information on our website, including a plan of the information we publish.
In 2015–16 we received two requests for documents under the FOI Act: one document was released with redactions. Documents that have been released are listed in the FOI Disclosure Log on our website.
Further information about accessing information we hold, including links to our website, can be found under appendix 5: Access to information.
We participated in the following public consultations in 2015–16:
- consultation by the Department of Communications and the Arts on the Guiding Questions and Exposure Draft: Copyright Amendment (Disability and Other Measures) Bill 2016
- the Productivity Commission’s Intellectual Property Arrangements inquiry
- the Attorney-General’s Department – Secretary’s Review of Commonwealth Legal Services.
The written submissions (including joint submissions), that are intended for publication, are available for viewing on the Information Publication Scheme page of our website at nfsa.gov.au/about/information-publication-scheme/ and/or on the websites of the relevant review bodies.
Judicial decisions and reviews by outside bodies
We can confirm that there were:
- no judicial decisions or decisions of administrative tribunals that had, or may have, a significant effect on the operations of the NFSA in 2015–16, and
- no reports about the NFSA made by the Auditor-General, a committee of either or both Houses of the Parliament, the Commonwealth Ombudsman or the Office of the Australian Information Commissioner.
In 2015–16 the NFSA did not identify any significant non-compliance issues in relation to the finance law. The NFSA requires cost centre managers to internally report all compliance breaches – minor as well as significant.
Indemnity applying to the NFSA Board, members or officers
In 2015–16 there was no indemnity that applied to the accountable authority, any member of the accountable authority or officer of the entity against a liability (including premiums paid, or agreed to be paid, for insurance against the authority, member or officer’s liability for legal costs).
Related entity transactions
We can confirm that in 2015–16 there were no related entity transactions, as defined under the PGPA Rule 2014, 17BE.
Advertising and market research
In accordance with reporting requirements contained in Section 311A of the Commonwealth Electoral Act 1918, we annually report our total expenditure on advertising and market research. The total payment to advertising and market research organisations in 2015–16 was $96,865 (GST-inclusive), comprising payments to advertising agencies for recruitment advertising.
There were 2 suppliers whose advertising and market research services cost over $10,000, as shown in table 9.
Table 9: Advertising and market research expenditure over $10,000
||Type of services provided
$ incl. GST
|iSentia Pty Ltd
||Printing of advertising materials
Protecting the environment
The NFSA has various storage vaults, laboratories and office space that combine to make us a moderate-sized energy user. We recognise that our business activities have an impact on the environment and we are committed to reducing this impact across all of our sites. We achieve this through a range of sustainable and ever-improving business practices.
We strive to reduce our environmental impact while complying with environment-related legislation, including the Environment Protection and Biodiversity Conservation Act 1999. Our continual commitment to environmental sustainability can be demonstrated through the following initiatives.
Collection storage conditions
- All of our environmental storage conditions are managed in line with international curatorial standards and, where possible, electronically monitored to ensure the maintenance of a stable, cost-effective climate.
- Of the electricity purchased across all NFSA sites,
- 10% is green power.
- We maintain sub-metering on all electrical distribution boards to help identify anomalies and high-usage areas.
- Our procurement policy continues to ensure we purchase low emission and power consumption items by preference.
Heating, ventilation and air conditioning
- The scheduling of our boilers, chillers and air handlers is constantly monitored and readjusted seasonally to provide savings where possible.
- Our ongoing boiler maintenance and good building management continue to maintain reduced gas consumption levels.
Waste and recycling
- We employ a segregated waste management policy to correctly handle paper, cardboard, mixed recyclables, toners, chemicals, metals and waste to landfill.
- We are using energy-efficient LED lighting whenever light fittings are being replaced.
- Our Headquarters’ centralised lighting and computer system is monitored to provide savings where possible.
- We continue to closely monitor water usage at all sites, laboratories and for landscaping use, to introduce efficiencies where possible.
- We use environmentally friendly cleaning products where we can and advocate reductions in chemical use and developing alternative methods.