While the NFSA continues to operate, some of our services are inevitably affected by these unprecedented circumstances.
Please do not send any material to us (via Australia Post, courier or other means), as we will be unable to guarantee its safety. Please refrain from delivering material to any of our offices in person. Note that our offices in Canberra, Sydney and Melbourne are not currently open to the public.
Whilst we are currently unable to physically accept your collection offer, we would love to know more about what you are offering. Please supply as much of the following information as you can:
* a comprehensive written list of the material on offer – including the title of the item(s), who is donating it, its history or provenance and its current condition
* photos of the material – for our experts to further assess its condition
* a completed collection offer form attached to the email – Download: Collection offers form
We also recommend consulting our Collection Policy – Download: Collection Policy.
Our main collecting focus is on master and unique material rather than copies (film prints, commercially available tapes or recordings etc). We would be grateful if you could review any material on offer against our online catalogue to check whether we already have it.
We will be monitoring the collection [at] nfsa.gov.au email address but there will be a 5–10 day response period before we can discuss next actions.
We apologise for any inconvenience caused, and thank you for your patience and understanding whilst we adapt to the ongoing situation. Please let us know if you have any feedback or questions.
Acquisition of new material
The NFSA acquires new material in accordance with its collection policy and statement of curatorial values.
Download: Collection Policy
Download: Statement of curatorial values
If your production has funding under a Delivery Deed, please refer to the following:
Download: Information for Funded Deliverables
If you have any material you would like to offer to the NFSA, please complete a Collection offer form.
Download: Collection offers form
How we acquire collection material
Donations to the NFSA are permanent gifts of collection items. The NFSA welcomes donations of works that match its acquisition criteria. Unlike works on deposit, the NFSA acquires title to, and control over, the physical items. The intellectual property of works not in the public domain remains with their legal owners. The NFSA respects both the privacy of donors and the legitimate interests of copyright holders.
The owner of a work may wish to transfer it to the NFSA for preservation or storage purposes while retaining title, intellectual property rights, and a degree of control over the material. Ideally, the NFSA should receive fair value in exchange for providing such preservation and storage services and will seek funds to offset any incremental operational costs incurred because of the deposit.
In evaluating a proposed acquisition for purchase, the NFSA seeks to ensure that it:
- acquires the works it intends to acquire;
- acquires clear title to the works;
- pays a fair price, and
- obtains the works on carriers of appropriate format and condition.
Living artists, producers, collectors and others may wish to name the NFSA as an intended recipient of works or other property upon their death. Many such bequests have been made known to the NFSA during the donor’s lifetime. When there is a long-standing professional relationship, or when the NFSA has participated in the development of the terms and conditions surrounding the bequest, the expectations and requirements of both parties are well known to each other. In these instances, the NFSA can confirm the relevance of the bequest material to the collection and hence verify the benefits of the bequest for all concerned.
Unsolicited gifts and portfolios
NFSA reception staff are unable to accept unsolicited donations under any circumstances. Potential donors should first make contact with the NFSA Collection Branch (contact details below) to discuss the nature of works they would like to gift and clarify their relevance to the NFSA collection. To avoid disappointment, potential donors should make an appointment with the Collection Branch before coming in to the NFSA, as we cannot guarantee the availability of curatorial staff to meet with potential donors at short notice.
The NFSA cannot take responsibility for unsolicited works it receives. The NFSA reserves the right to accession such unsolicited material into the collection, to return to sender if practical to do so, or to dispose of the material if it does not meet the NFSA acquisition criteria.
Phone: (02) 6248 2000
Email: collection [at] nfsa.gov.au